SKENE BUSINESS CENTRES
1. Who we are
Skene Business Centres are committed to protecting and respecting your privacy. We are the “data controller” and are responsible for your personal data.
Skene Business Centres consists of two “data controllers”.
The first “data controller” trading name for the business centres located at 23 Rubislaw Den North and 96 Rosemount Viaduct is Skene Investments (Aberdeen) Ltd. (SIAL), registered in Scotland no. 57524.
The second “data controller” trading name for the business centre located at 7 Queen’s Gardens is Mr Charles Pirie Skene / Morgan Properties.
We would welcome the opportunity to respond to your concerns before you feel the need to raise a complaint with ICO so please e-mail firstname.lastname@example.org with any questions or concerns about our use of your personal data.
2. What data we may collect about you
Personal information is any information that can be used to identify you. For example, it can include information such as your name, date of birth, e-mail address, postal address, telephone number, fax number and credit/debit card details. It does not include data where the identity has been removed (anonymous data).
We may collect and process the following data about you:
From our website or as a prospective client:
As a new or existing client:
When your information is available publicly or from other external sources, we may combine information that we already know about you with information available publicly or information available from other external sources in order to gain a better understanding of you and to comply with anti-money laundering regulations. Such information could be, for example, from other companies you are connected with, Companies House, Land Registry website and other information that is published in articles and newspapers. Depending on your settings or the privacy policies for social media and messaging services like Facebook, Twitter or LinkedIn, you might give us permission to access information from those accounts or services.
We will ensure that your personal data is processed lawfully, fairly and transparently, without adversely affecting your rights. We will only process your personal data on following basis:
If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).
We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
If you fail to provide personal data:
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to terminate your agreement with us but we will notify you if this is the case at the time.
3. How we use your information
We use information held about you in the following ways:
If you do not want us to use your personal data for any of the reasons set out above, please let us know at any time by contacting email@example.com and we will delete your data from our systems if appropriate to do so.
4. How long we will you use your personal data for
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
5. Where we store your personal data
At present, we do not transfer your collected data to storage outside the European Economic Area (EEA) but this may change in the future, in which case we will take appropriate steps to ensure adequate data security. By giving us your personal data, you agree to this arrangement. We will do what we reasonably can to keep your data secure.
We only keep your personal data for as long as we need to in order to use it as described above, and/or for as long as we have your permission to keep it. In any event, we will conduct an annual review to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site so any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to minimise the risk of unauthorised access where possible.
6. Disclosure of your information
We can disclose your information:
Third parties that may have access to your information if a service they provide is specifically requested by you. The third parties may require access to some or all of your data. These may include: telephony and broadband suppliers, couriers, taxis and hotels.
Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under current data legislation.
7. Your rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data as follows:
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We will respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.